Job Description

Terre des hommes Foundation

Job Advert: Finance and Logistics Officer

Category: Collaboration

Functionally reports to: Project Manager

Technical supervision: Finance Coordinator and Logistics Manager

Number of subordinate employees:

• Directs: 3


• Indirect: 0

Location: Garissa

Activity rate %: 100

Context: Terre des hommes Foundation is an independent, neutral, and impartial Swiss organization founded in 1960, dedicated to bringing about significant and lasting change in the lives of children and young people, especially those most at risk.

Tdh ensures their well-being and the effective implementation of their rights as defined in the Convention on the Child’s Rights and other human rights instruments.

To make a difference, Tdh focus our efforts on maternal and child health, children and young people in migration situations, and access to justice.

Tdh is present in Kenya since 2011. Currently Tdh is providing protection services for children and families
affected by migration, natural crises, and poverty in Dadaab refugee camps, in Garissa County, and in
Korogocho informal settlement in Nairobi.

The intervention in Dadaab refugee camps is focused on prevention and response to child protection needs while strengthening protection community-based mechanisms in the refugee operation and its host communities.

In Korogocho informal settlements, Tdh implements early child development activities and child protection activities with a strong community-based approach aiming at decreasing violence against children and strengthening child protection mechanisms.

In Garissa, Tdh complements the Ministry of Health efforts to contribute to reduction in morbidity and mortality by early detection, referral and provision of appropriate treatment/management to severe malnourished children (6-59 months), pregnant and lactating women (PLW).

General description of the position: Under the supervision of the Project Manager with technical support from Finance & Logistics Leads, the Finance & Logistics Officer will support Tdh Garissa Office support service operation by implementing finance, logistics and administration activities.

The officer will conduct his or her duties in respect of the Charter of Terre des hommes and the Tdh Code of Conduct.

Key responsibilities:

• Perform daily accountancy and financial management by updating the accountancy system according to the project activities and payments


• Review payments to verify all invoices are correctly filled and are eligible for payment and charged to the correct budget lines


• Manage the office cash box under the supervision of the Finance coordinator and Project Manager with monthly cash inventory and bank reconciliation report prepared.


• With Senior HR Officer, support HR and Administration management by keeping track of leaves, attendance sheets and implementation of the staff regulation guidelines.


• Prepare project and inter base fleet movement plans and disseminate to the base Security Focal Point and the Logistic Manager for approval with Logistics Manager.


• With Supply Chain Officer and Logistics Manager, ensure Supply Chain Management (procurement, sourcing of quotations, delivery of items/services) are done within Tdh procurement procedures for field thresholds and filing and archiving of the same is done on a monthly basis.


• Ensure all payment to be made at coordination level have all the supporting documentation before submission.


• With Logistics officer, ensure Asset & Stock Management are done by conducting quarterly asset and monthly inventory count and ensure all relevant tools (stock cards, stock list, delivery notes, etc) are in use and proper store management are in implemented.


• The Finance & Logistics officer is responsible for organizing all relevant transportation (road, air) for all Tdh staff at Garissa level (international staff, consultants, partners, etc. Base movement
  plans should be prepared on a weekly basis.


• The finance & Logistics officer is to ensure control for the fuelling of vehicles as per laid out
  procedures. To also ensure that the drivers fill in the log sheets for both fuel and movement in a
  coherent manner and copies of the log sheets are sent to Coordination office on a monthly basis.


• On a weekly basis, update and share the purchase follow up with the Supply Chain Officer ,
  Program Manager and the other users.


• On a monthly basis, compile the logistics report (Equipment/ Asset report, Stock and inventory
  report, Vehicle Fuel consumption report and Vehicle Service report) and submit to the Logistics
  Officer at Coordination office

Coordination

• Facilitate the communication and support services information sharing within the team and the
  departments for maximum contribution and compliance.


• Support the Field Coordinator in monitoring and implementation of the Safety and Security plans
  for Garissa County.


• Participate in support services forums and meetings in Garissa level and liaise with suppliers,
  contractors, Tdh Coordination Office and project staff to disseminate information, best practices,
  lessons learned, etc.

Other:

• Under take all other duties that may be determined by the supervisor and that are compatible
  with the job

Abuse Prevention Policy – Operational Risk Management

• Commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and
  Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy


• Commit to ensure the best implementation possible of the Tdh Risk Management Policies


• Commit to inform supervisors and to deal with any cases, allegations, or possibility of
  transgression, even potential, of the Tdh Risk Management Policies.

Job Requirements:

Knowledge:

• Professional University degree in Business Management or Finance or supply chain
  management.


• At least 2 years’ working experience in finance, procurement and or supply chain
  management in humanitarian response.


• Good IT knowledge (Microsoft Office, Internet).


• Experience with international NGO is desirable.


• Demonstrable understanding of diversity issues and proven commitment to and evidence
  of promoting equity.


• Fluency in written and spoken English and the local languages is essential.

Application Modalities:

Interested candidates who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.recruitment@tdh.ch

Candidates are required to indicate the position title on the subject line of the email when applying.

Kindly note only applications sent to this email address will be considered.

Only shortlisted candidates will be contacted. Female candidates are encouraged to apply.

This recruitment will be done on a rolling basis until the position is filled.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which
includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer

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