Job Description

United Nations World Food Programme (UN WFP)

Vacancy Announcement No. 594648/2023

Job Title: Aviation Assistant

Contract Type / Grade: G5

Duty Station: Nairobi, Kenya

Contract Duration: 12 Months

Date of Issue: 16 March 2023

Closing Date: 30 March 2023

About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

What will you do?

Under the direct supervision of the Aviation Officer and overall supervision of the Senior Aviation Officer, the incumbent will be responsible for the following tasks:

1. Perform operational coordination and administration of air operations, ensuring compliance with WFP
standards, including risk management processes, to support safe and effective air operations.

2. Liaise with airport officials and other local authorities to obtain necessary clearances, documentation and authorisations required for air operations.

3. Carry out pre-flight actions to ensure that all registered passengers and cargo are duly carried on the flight, in coordination with crew to ensure safe flights, escalating issues to a supervisor.

4. Collate all post-flight documentation to confirm flights have taken place and in compliance with established conditions.

5. Research, collate and report on aviation related information, to enable decision-making and facilitate air transportation planning, execution, and reporting to ensure contractual performance.

6. Update and maintain relevant databases and records, ensuring that relevant information is accurate,
organised, accessible to others, and supports reporting requirements.

7. Respond to client queries, following standard processes and obtaining guidance or escalating as required, to ensure timely resolution of all enquiries with a high standard of client service.

8. Liaise with internal counterparts to carry out duties successfully, support the alignment of aviation activities with wider programmes, to facilitate a coherent approach to air operations.

9. Provide support to other staff, assisting them in completing tasks to agreed standards and deadlines.

10. Support process reviews, and improvements in methods and practices, to maximise the performance of air activities and related operations.

11. Follow standard emergency preparedness practices to support WFP to quickly respond in its core areas at the onset of a crisis.

12. Perform other related duties as required.

Do you meet the minimum requirements?

• Completion of secondary school education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or equivalent is essential for Air Operations roles


• Language: Fluency in both oral and written communication English.


• Experience: Have had a minimum of 5 Years’ experience in the aviation industry

Are you competent for this job?

Do you have

• Experience in restricted flying zones, and other aviation risks and assisting in flight planning.


• Experience in handling passenger manifests and aircraft loading.


• Experience in interpreting routine weather reports.


• Ability to perform detailed work, frequently of confidential nature and /or to handle large volume of work systematically effectively and accurately.


• Ability to work in a team environment and coordinate assignments to achieve common goals.

Application Process

Interested and qualified candidates are requested to CLICK HERE to submit online applications through E-Recruitment.

Applications that do not meet the above requirements will be disregarded.

Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles.

WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

WFP does not charge any application fees to candidates.

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