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Job Title : Grants Finance Officer- Tumikia Mtoto Project

Reporting to : Finance and Administration Manager

Work Location : Nairobi/Kiambu

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports in line with Donor regulations and WVK Policies.

Major Responsibilities

Financial Management and Reporting 30%

• Support the Finance and Administration Manager in the preparation of donor reports.


• Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.


• Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses


• Reconcile LDRs with payroll for the project staff under the grant.


• Support revision of budgets in line with project needs and donor regulations.


• Upload approved budgets in Horizon.


• Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation.


• Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget


• Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.


• Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

Contract/Sub award Procurement and Management 30%

• Provide support in conducting due diligence for new sub-awardees to ascertain strength of partner’s systems.


• Ensuring Sub-recipients have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.


• Continuously monitor and identify capacity gaps of sub awardees to inform capacity building initiatives and train them on identified gaps.


• Take lead in sub-granting process, ensuring grant agreement are well executed.


• Ensure timely funding requests from Sub recipients for timely disbursement to implement project activities


• Review and where necessary provide appropriate expense codes to partners for (%) accurate posting of expenses.


• Monitor sub-awardee financial performance and adherence to donor regulations


• Follow up with sub awardees for timely reporting based on the sub award agreements.


• Review of sub-awardee financial reports to ensure accuracy and compliance and ensure proper booking in sun-systems.


• Maintain proper records and files on each sub-awards both electronic and hard copies.


• Reconcile sub awardees receivables accounts on monthly basis


• Undertake field visits as necessary to ensure Financial reports can be linked to the programmatic reports.

Reconciliation of Balance Sheet Accounts 20%

• Undertake reconciliation of receivable and payables accounts for the program:


• Constantly monitor balance sheet account balances


• Follow up for timely accounting and facilitate booking of staff advances.


• Match transaction amounts in the balance sheet accounts


• Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management 20%

• Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.


• Support grant project audits according to the donor requirements.


• Support implementation of findings and recommendations from audits and various accountability mechanisms


• Ensure the sub – awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings


• Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.


• Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

Asset Management 10 %

• Maintain an updated inventory schedule for all assets purchased under the grant


• Ensure all assets and inventory are properly tagged and branded as per the donor guidelines


• Perform inventory counts quarterly in line with USAID and World Vision guidelines


• Ensure asset disposal is as per the laid down policies and donor guidelines.

Other 5%

• Perform any other duties as may be assigned by the supervisor or designee from time to time


• Attend and lead daily devotions.

Knowledge, Skills and Abilities

• Minimum 4 years’ experience in financial management dealing with grants management and sub-grantee management


• Knowledgeable on USAID grant financial management


• Advanced excel and analytical skills


• Demonstrated ability to work under minimal supervision


• Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.


• Professional qualifications in CPA (K) or ACCA finalist


• Practical experience of using SUN system accounting Software is preferred

How To Apply

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