Job Description

The Aga Khan University is a private, autonomous university that promotes human welfare through research, teaching and community service initiatives. Based on the principles of quality, access, impact and relevance, the University has campuses and programmes in Kenya, Tanzania, Uganda, the United Kingdom, Afghanistan and Pakistan. Its facilities include teaching hospitals, Faculties of Health Sciences with Schools of Nursing and Midwifery and Medical Colleges, Institutes for Educational Development, an Examination Board and an Institute for the Study of Muslim Civilisations. The Graduate School of Media and Communications, the East African Institute, the Institute for Human Development and the Kiswahili Centre have been launched recently while several Graduate Professional Schools and Faculties of Arts and Sciences are to be set up in Pakistan and East Africa. Through its needs-blind admissions policy, the University imbues the most promising leaders and thinkers of tomorrow with an ethic of service and the skills to help communities solve their most pressing challenges. The Aga Khan University is one of nine agencies in the Aga Khan Development Network.

 

Job Purpose:

The purpose of this role is to help the management achieve its objectives as far as accounting for Fixed assets is concerned.

Responsibilities:

• Undertake physical fixed assets verification exercise and reconciliation of register against physical verification.


• Follow up on missing assets with respective users while maintaining and keeping fixed assets files.


• Prepare reports for management implementation.


• Work with respective finance staff in undertaking any other register clean-up as agreed.


• Posting of capex-related invoices; Processing of disposal forms.


• Allocation of petty cash vouchers with the right GL expense account as well as preparation of payment vouchers for petty cash reimbursement and other direct payments.  Organize and participate in surprise petty cash count.


• Ensure all assets are adequately insured and renew annual premiums as well as monthly covers for new purchases as well as collate all documents required to lodge a claim with insurers.  Maintaining and keeping insurance files.


• KAPS – Issuing of stickers, raising monthly invoices, follow up of payment, preparing monthly salary deduction list and reports.


• Doing inventory stock-take when assigned and control checks, especially in outreach centers


• Preparation of audit schedules.


• Any other duty as may be required by the management.

Qualifications and Skills Required:

• CPA (K) qualified


• Bachelor’s degree in Finance/Business or a related field is an added advantage


• 3 years or more in an almost similar role in a busy finance department.


• Knowledge of Accounting and Book-keeping procedures, as well as proficiency in MS Office applications and Accounting systems;


• Capable of working both independently and in a team environment.


• Excellent interpersonal, verbal and written communication skills;


• Positive attitude towards work and other members of the team;


• Ability to work under pressure;


• Unquestionable integrity and ability to maintain confidentiality.


• Professional attitude and strong work ethic with attention to timeliness


• Possess good discretion and judgement


• Professional grooming and self-presentation