Job Description

Administrative Assistant Job in Kenya 2019 – KCCB Catholic Secretariat

Career Employment Administrative Assistant Nairobi Kenya May 2019

The Kenya Conference of Catholic Bishops – General Secretariat

Introduction: KCCB Catholic Secretariat is the National Administrative, facilitative and Coordinative arm through which the Kenya Conference of Catholic Bishops implements and co-ordinates various Pastoral programs at the National level and undertakes all those responsibilities which express the mission of the Catholic Church in Kenya.

It is seeking an outstanding, dynamic and results oriented individual to fill the following key positions in its Council of Economic Affairs.

Administrative Assistant

Overall Purpose of the Job: Support the Commission in carrying out the day to day administrative duties to ensure effective and efficient operations of the commission.

Duties and Responsibilities

• Handle official documents (mails, reports, correspondence, memos, etc.


• Organize meetings and taking minutes at the meetings of commissions


• Follow up on action items specified in the minutes


• Maintain the schedule of engagements and itineraries of the National Executive Secretary and other officers and the calendar of events of the commission


• Support in arrangement of workshops


• Maintain an up-to-date mailing list of existing and potential contacts


• Keep the office and reception area organized and ensure maximum care and security of office equipment and facilities


• Treat all confidential information and documents with utmost sense of responsibility


• Receive and answer phone calls, take messages and receive visitors


• Coordinate with all commissions/ departments staff to ensure information flow


• Maintain appointment diary either manually or electronically


• Raise requisitions for office requirement

Key Performance Areas

• Organizing and running the Office


• Reception duties


• General Administration

Contacts arising from the Job

Internal

• Commission Coordinators


• Commission Staff

External

• Suppliers and Service Providers

Minimum Qualifications, Skills & Experience

• Diploma in Business Administration/Secretarial


• At least 3 years’ experience in a similar position


• Good communication skills

How to Apply

Applications should be addressed to: –

General Secretary
Kenya Conference Of Catholic Bishops – General Secretariat
P.O Box 13475-00800
Nairobi.

hr@catholicchurch.or.ke

Applications must reach us on or before June 10th 2019

Apply Now Email Job