Job Description

Job Description/Requirements

In pursuit of its mission to provide excellent University education, training and research through integrating science, technology and innovation into quality programmes to suit the needs of a dynamic world, Masinde Muliro University of Science & Technology invites applications from suitably qualified candidates for the following vacant positions.

9. Assistant Registrar (Examination Section) Grade XII

Job Description
Reporting to the Registrar, Academic Affairs, the Assistant Registrar will;
• Supervise and allocate duties to the subordinates in the reprographic section in order to maintain high service delivery standards in the department;
• Prepare reports on the administration of examinations that may be required from time to time Prepare annual requisition for all materials required by the examination office to operate effectively and efficiently;
• Practically follow up on resolutions of senate to ensure policy issues regarding examinations are implemented and communicated to relevant actors on a timely basis Operational Responsibilities;
• Prepare examination process schedule one week before commencement of the semester and forward to the Registrar academic affairs for view and adjustments;
• Provide support to the reprographic section staff with respect to examination processing activities to ensure well administration of section activities;
• Custodian of all confiscated materials and other hard evidence relating to cases of students caught cheating during examinations to be provided during disciplinary process for decision making;
• Release examination papers to main invigilators at least 1 hour before start of the exams for preparation;
• Prepare examination process schedule before the commencement of each semester for easy and timely allocation of examination activities;
• Monitor the administration of examinations by visiting venues to ascertain such aspects of examinations as candidate to invigilator, spacing between candidates, how conducive the venues are and to provide field reports to the reprographic section in real time;
• Conduct follow ups on a regular basis to ensure timely delivery of requisite materials for examination processing each semester;
• Coordinate the production of sufficient number of answer scripts to be used for examinations for each trimester and all special/supplementary examinations to avoid shortage or lack of enough scripts during administration of exams;
• Receive submitted examination and oversee the reproduction, packaging and storage of examination papers to ensure proper management and arrangement of documents within the unit for easy retrieval;
• Coordinate the timely dispatch of examination answer scripts and scheduled examination papers to invigilators and coordinators of all campuses for action purposes;
• Coordinate and oversee the overall process involving production, packaging, storage and collection of examination scripts to ascertain success of high quality service delivery.

Job Specification
Applicant must possess Master’s Degree in relevant field from a recognized institution, Minimum of six (6) six years’ work experience, three (3) of which as Senior Administrative Assistant Grade XI or its equivalent, OR. Bachelor’s Degree in relevant field from a recognized institution with twelve (12) years working experience, three (3) of which as Senior Administrative Assistant Grade XI or its equivalent (most preferably examination management set up), Must be registered and in good standing with the relevant professional body (where applicable), Computer proficiency, Fulfil the requirements of Chapter 6 of the Constitution of Kenya 2010.

Tenure of Service
The appointment in the positions of Director, Corporate Communication & Marketing, Manager ICT and Manager MMUST Enterprises shall be on a three (3) year contract term renewable once subject to satisfactory performance as appraised by the respective supervisor. The position of Senior Procurement Officer, Senior Estates Officer, Public Relation & Protocol Officer and Assistant Registrars shall be on Permanent & Pensionable upon satisfactory completion of six (6) months probation period and subject to satisfactory performance as appraised by the respective supervisor.

How to apply
• Applications should be accompanied by a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials, e-mail addresses and telephone contacts and any other relevant supporting documents.
• Only successful Candidates shall be required to submit valid clearances from the following bodies;
1. Kenya Revenue Authority
2. Higher Education Loans Board
3. Ethics and Anti-Corruption Commission
4. Directorate of Criminal Investigation (Certificate of Good Conduct)
5. Registered Credit Reference Bureau
• They should also provide names, telephone numbers and contact addresses of three (3) referees.
• Applicants should request their referees to submit their confidential reports to the undersigned to be received on or before 15th June, 2022.
• Ten (10) copies of the application should be sent via registered mail or courier marked with the reference number on the left hand corner of the envelope to the under-signed. A ONE PDF running document of the application to be sent to recruitmentmay2022@mmust.ac.ke. Applications should be received on or before 15th June, 2022 by 5:00 p.m.
• Applicants with foreign earned qualifications should have their certificates certified by the Commission for University Education (CUE).
Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

Deputy Vice Chancellor (Administration & Finance)
Masinde Muliro University of Science and Technology
P.O. Box 190-50100
KAKAMEGA
Website: www.mmust.ac.ke.

MMUST IS AN EQUAL OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

MMUST does not levy any fee in the processing, recruitment & selection of applicants.

The University reserves the right not to make any appointments at any stage of the recruitment exercise.

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