Job Description

Job Description/Requirements

UNITED NATIONS SUPPORT OFFICE IN SOMALIA (UNSOS)
UNITED NATIONS CORE VALUES: INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY
THIS POSITION IS SUBJECT TO LOCAL RECRUITMENT AND DOES NOT HAVE INTERNATIONAL BENEFITS
FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY
DEADLINE FOR APPLICATIONS : 27 MAY 2022
DATE OF ISSUANCE : 13 MAY 2022
FUNCTIONAL TITLE : ASSOCIATE PROCUREMENT OFFICER
LEVEL : NO-B
SECTION : PROCUREMENT SECTION
LOCATION : NAIROBI
DURATION OF CONTRACT : SIX (06) MONTHS – TEMPORARY JOB OPENING
VACANCY ANNOUNCEMENT NUMBER : UNSOS/PROC/015/2022

Special Notice:
This a temporary position is funded for six (06) months. Extension of appointment will be subject to budgetary approval. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Interested applicants who are working with UN Contractors must fulfil the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.

Female candidates are strongly encouraged to apply for this position.

Organizational setting and reporting relationships:
The position is located in the United Nations Support Office in Somalia (UNSOS) within the Procurement Section. The incumbent will be based in Nairobi and reports to a Unit Chief in the Procurement Section.

Key Duties and Responsibilities:
Within delegated authority, the Associate Procurement Officer will apply professional procurement knowledge and expertise in performance of the following duties:
•Plans, develops, and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g., information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.
•Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
•Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
•Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
•Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.
•Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
•Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
•Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.
•Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems.
•Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
•Provides guidance to, and may supervise, new/junior staff.
•Performs other duties as required.

Competencies:
Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Qualification and Experience:
Education: Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related
field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Professional certification such as Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or equivalent is desirable.
Experience: A minimum of two (02) years of progressively responsible experience in Procurement, contract management, administration, or related areas.
Language: English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.
Assessment Method: Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based
interview.

How to Apply:
Qualified candidates may submit their applications including their United Nations Personal History Profile (PHP) to the address mentioned below quoting vacancy announcement number and functional title on the subject line on or before the deadline. The P.11 is on the https://unsos.unmissions.org/jobs

Applications submitted after the deadline 27 May 2022 will not be accepted. Curriculum Vitaes (CVs) will not be accepted. Only shortlisted candidates will be contacted.
Email: recruitment-unsos@un.org
Kindly attach a copy of relevant academic documents, Passport and or National Identification Card.These are required as part of your application for consideration of eligibilty.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

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