Job Description

Duties and Responsibilities

• Shall serve as Secretary to the Board


• Provide guidance to the Board on their duties and responsibilities and on matters of governance.


• Assist the Board in carrying out; Board induction and training, Updating the Board and Committee charters, Preparation of Board work plans, Board evaluation, Governance audit, Implementation of the code of conduct and Ethics.


• Ensure the timely preparation and circulation of Board and Committee papers


• Be the custodian of the seal of the Agency and account to the Board for its use.


• Maintain and update the register of conflicts of interest.


• Ensure that Board members are aware of all relevant laws affecting the organisation.


• Facilitate effective communication between the organisation and the shareholders.


• Ensure that annual returns are promptly filed with the relevant authorities.


• Except in exceptional circumstances, ensure that Board and Committee papers are circulated in advance of any meeting.


• Provide legal guidance on contractual and statutory obligations binding to the Organization and legal duties for the Board.


• Coordinate litigations for the Agency.


• Provide guidance on governance and adherence to statutory obligations.


• Prepare all contracts, represent the Agency in court on all litigation matters.


• Facilitate the development of the all Bills and Policies that have bearing on the Agency’s mandate.


• Establish and manage the Legal Registry.


• Establish and manage the Agency’s Securities Register for the custody and maintenance of securities, bonds or other proprietary instruments resulting from the Agency’s transactional activities, as required.


• Provide and interpret legal information, conducting training and disseminate appropriate legal requirements to staff.


• Safeguard the Agency’s interests and ensuring that they are adequately defended before the courts.


• Manage, review, and monitor progress of all outstanding litigation.


• Issue instructions, liaise with the Agency’s appointed Advocates with a view to ensuring they act in the Agency’s interest while handling cases on its behalf.


• Ensure the Authority complies with constitutional, regulatory and all relevant laws in force through the provision of legal advisory services and contractual risks are efficiently managed.


• Undertake extensive review of different requests for approval, licenses both internal and external for purposes of ascertaining legal soundness, make appropriate recommendations and ensure proper implementation.


• Document and maintain a record of all enforcement and compliance assignments undertaken by the Authority’s personnel and develop legal accountability structures in relation to enforcement assignments.


• Legal drafting of the Agency’s codes, regulations, rules, guidelines, by–laws and treaties.


• Continuously manage, review and updating of all the Agency’s codes, regulations, rules, guidelines, by–laws and treaties for consistency with each other, and also compliance with the National and County Legal Frameworks.


• Establish and manage the Agency’s Alternative Dispute Resolution Mechanism.


• Develop the Agency’s proactive and preventive legal policies and strategies aimed at forestalling disputes, controversies and litigation.

For appointment to this grade, an officer must have:

• A minimum period of ten (10) years relevant work experience three (3) of which should have been in management.


• Bachelor of Laws degree from a recognized institution;


• Master’s Degree in any of the following disciplines; Law, Business Administration, Public Administration, or equivalent qualifications from a recognized institution;


• Postgraduate Diploma in Legal Studies from the Kenya School of Law;


• Management Course lasting not less than four (4) weeks from a recognized institution


• Admitted as an Advocate of the High Court of Kenya;


• Must be Certified Public Secretary


• Member of the Law Society of Kenya


• Member of the Institute of Certified Secretaries and in good standing


• Demonstrated results in work performance including litigation.


• Proficiency in computer applications;


• Fulfilled the requirements of Chapter Six of the constitution;

Key competence and skills

• Good communication skills


• Negotiation Skills


• Good interpersonal skills


• Attention to details

PLEASE NOTE:

1. Only shortlisted candidates and successful candidate will be contacted.

2. Shortlisted candidates will be required to produce the following documents during the interviews:

3. Original academic and professional certificates as well as testimonials.

4. Compliance documents of Chapter six of the Constitution namely:

• Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)


• Tax Compliance from the Kenya Revenue Authority (KRA)


• Clearance from Ethics & Anti–Corruption (EACC)


• Higher Education Loans Board (HELB)


• Credit Reference Bureau (CRB)