Responsibilities

BUDGETING:

• Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;


• Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary;


• Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations;


• Assist in reviewing requests for creation and extension of positions as well as requests for recruitment;


• Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables;


• Perform certifying functions of financial transactions as per delegation.

ACCOUNTING:

• Process financial documents in line with the financial rules and regulations;


• Review and analysis of various accounting data and assist in the review and analysis of financial statements;


• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations;


• Verify accuracy of postings and process corrections as appropriate;


• Analyze open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action;


• Perform approval functions of financial transactions as per delegation.

GENERAL:

• Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate;


• Perform data extraction and prepare various reports for management review;


• Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;


• Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning;


• Ensure that all relevant records and audit trails are maintained;


• Act as deputy to team leader and back up for other team members;


• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.


• Assists with visualizations and updating information material such as web pages or brochures.


• Assigning and monitoring iNeed service requests to ensure compliance with key performance indicators to optimize operational efficiency of finance related services rendered to UNON clients.


• Perform other related duties, as assigned.

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions; The ability to analyze and interpret data in support of decision-making and convey resulting information to management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.


• ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• Completion of high school diploma or secondary school is required.


• Supplemental courses/ training in finance, administration, project management or related field is required.


• A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is required.

Work Experience

• A minimum of seven years (7) of experience in finance, budget or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.


• Experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.


• Experience with International Public Sector Accounting Standards (IPSAS) is desirable.


• Experience with processes of Financial Management is desirable.


• Experience with integrated business processes, analytics and reporting is desirable.


• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations language is desirable.