Department:                 HUMAN RESOURCE & ADMINISTRATION

Position reports to:    HUMAN RESOURCE & ADMINISTRATION MANAGER

Key Responsibilities and Accountabilities

1. Recruitment and Selection

• Posting job ads and organizing resumes and job applications


• Scheduling job interviews and recording successful candidates as well as sending a regret email to the unsuccessful candidates.


• Ensuring background and reference checks are completed, through confidential calls and emails sent to respective employers


• Preparing new employee files.


• Overseeing the completion of documentation process for onboarding staff


• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)


• Administering new employment assessments.

2. Payroll and Benefits Administration

• Processing payroll, which includes all staff changes and advice accounts on any relevant information on deductions.

3. Record Maintenance

• Maintaining current HR files and databases


• Updating and maintaining employee benefits, employment status, and similar records


• Maintaining records related to grievances, performance reviews, and disciplinary actions.


• Performing file audits to ensure that all required employee documentation is collected and maintained.


• Ensuring closing of files for exited employees.


• Completing termination paperwork and assisting with exist interviews.

4.  Employee relations

• Coordinate communication with candidates and schedule interviews


• Properly handle complaints by providing good customer service to employees


• Coordinate HR projects (meetings, training, surveys etc) and take minutes Maintaining calendars of HRM


• Deal with employee requests regarding human resources issues, rules, and regulations.


• Effective leave management.

5.  Report Writing on JD areas.

Knowledge, Skills and Experience

• Degree in Business Administration/HR or a related field


• Higher Diploma in Human Resources


• At least  2 years’ experience


• Excellent  knowledge of computer skills


• Hands-on experience with an HRIS or HRMS

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