Summary of position

• The HR/Admin Officer is responsible for supporting the development and implementation of HR initiatives and as well as supporting the administration functions at base level.

Engagement

• Secures collaboration amongst staff and management on Base level HR policy, practices, approaches and projects.

Delivery

• Support the staff on the understanding and compliance of HR policies.


• Support the development and implementation of HR initiatives at the base level.

Essential job roles:

Maintain updated HR files

• Creating HR files for all new employees;


• Ensuring staffs provide all relevant documentation and sign all required HR policies


• Keep the employees files up-to-date


• Archive HR files when necessary


• Ensure up-to- date payroll files

Participate in the HR Administration

• Managing the staff data base and ensuring its accuracy


• Leave management for the base


• Preparing ACF identity cards for new employees at the base


• Monthly reporting for the base

Participate in the HR projects and in the management of HR issues

• Following up with supervisors on pending appraisals for the basis.


• Collecting and compiling and keeping an up-to-date record of all the completed appraisals.


• Participating in the management of HR project Data analysis.

Participate in the Base Recruitment

• Collecting Recruitment Request Forms and advertising these through Relief web


• Participating in HR interviews for lower-level positions at the base


• Conducting reference checks for selected candidates


• Managing the HR induction program for new employees at the base

General Administrative Support

• Updating the Centre’s contact list i.e. telephone, email addresses and skype.


• Maintain office running supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.


• Coordinate with the Logistics officer on all ground transport for staff.


• Manage administrative matters for transit staff such as visas, vaccinations etc.


• Support in Flight booking of the staff when needed


• Supervise Office and Expats Guest House cook and cleaners.


• Perform related duties as assigned by your line manager

Supervisory responsibilities

• Day to day supervision of the cook and cleaner


• Conduct their performance appraisals and setting of objectives

Requirements

Required Qualifications

• Bachelor’s degree in business administration, HR, Economics or related. or diploma with relevant professional experience.


• At least five (4) years’ experience in a similar role.


• International NGO experience is an added advantage.

Required Skills & Experience

• Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;


• Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;


• Confidentiality, accountability, integrity and ability to handle sensitive situations;


• Fluent in both spoken and written English;


• Proven competency in the use computer applications;