Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Christian non-governmental organization and has been active in Kenya since 2005 supporting local partners in various fields such as health care, disaster risk reduction, nutrition, food security and livelihoods. In May 2011 Johanniter opened an office in Nairobi in order to enhance its Kenya programme and strengthen the cooperation with its local partners.

Currently, together with our Kenyan partner organisations, Johanniter is implementing several projects throughout the country, including disaster relief and disaster preparedness activities and a livelihood project in Turkana. Additonally Kenya is part of a regional project, together with South Sudan and Uganda. The project, funded by the German Foreign Office, focuses on South Sudanese refugees and is implemented together with local partner organizations with regards to Health, WASH and livelihood.

Overall job purpose

The Logistics and Procurement Officer will be accountable for all logistics matters related to the Johanniter programs in Kenya

Tasks (excerpt)

Logistics:

• Cross-check/control and assure logistics and supply demands and documents are compliant with Johanniter’s procurement procedures, government obligatory regulations and donor guidelines. Assure all supporting documents are available


• Training and support of partners in the implementation of all relevant guidelines (Johanniter guidelines, donor guidelines and binding government regulations)


• Procurement: management of procurement processes and adherence to Johanniter and donor rules and regulations; management of emergency stocks; inspection of quality of received goods; provision of list/database of pre-approved suppliers


• Shipping (Supply Chain): organize exemption letters, assure tracking of procurement and post-delivery inspection; provide waybills, assure sending of items to / receiving from field


• Equipment: monitor and regularly inspect asset/inventory register; ensure asset repair; train staff on use of assets/equipment


• Communication: monitor internet provision; explore needs and costs of security communication; IT

Procurement:

• Manage procurement processes and adhere to Johanniter and donor rules and regulations


• Monitor procurement plans and procurements (incl. checking quotations and monitor promptness of procurement)


• Create, launch, assess and award tenders in a fair and open manner adhering to Johanniter and donor rules and regulations


• Support project budget planning of programs and logistics requirements


• Oversee list/database of pre-approved suppliers

Contracts/Procedures/Filing/Reporting

• Maintain all relevant contracts and ensure that they are up to date


• Maintain all country documentation and assure that all documentation is current


• Design, roll out, implement and monitor logistics procedures, SOPs and guidelines, improve filing systems, user manuals and record keeping

Person Specification

Profession/Qualification:

• Relevant Bachelor’s Degree from a recognized university (preferably in Logistics/Procurement)

Experience:

• minimum of 3 years Logistics/Procurement experience in the field of humanitarian aid / development cooperation


• Experience in working with public donors


• Experience in working with partner organisations


• Ability to write reports and work instructions


• Working experience in Kenya

Skills:

• Logistics Management


• Excellent reporting and computer skills


• Fluency in English with excellent verbal and written communication skills;


• Cultural sensitivity and team competence


• Sense of delegation and commitment to local capacity building