Job Description

Kenya National Library Service (knls) Board is a statutory body of the Government of Kenya established by an Act of Parliament, Cap 225 of the Laws of Kenya in April 1965.

The Board’s mandate is to develop, promote, establish and equip libraries in Kenya.

The State Corporations Act Cap 446 of the laws of Kenya also guides the Board in its operations.

Applications are invited to fill the following position: –

Principal Human Resource Officer (PHRO)

Scale 5

(1 Post)

Job Ref. No. KNL/HQ/AD/180 C/107

Terms of Service: Permanent and Pensionable

This position reports to the Chief Human Resource Officer.

The Principal Human Resource Officer will be responsible for recruitment, placement, development and promotion of staff, coordination of HR budgets items, staff development, transfers, discipline, staff establishment, staff welfare and retirement benefits and updating HR Policies.

Duties and Responsibilities:

• Interpret and implement the Human Resource policies and be the administrator of knls Terms and Conditions of Service, rules and regulations and initiate reviews when need arises.


• Initiate manpower planning reviews, develop and maintain staff establishment to ensure optimum staffing levels.


• Coordinate matters related to recruitment, deployment/placement and induction.


• Compensation and benefits administration including preparing of personnel emoluments, participation in reward system reviews, pension and retirement benefits.


• Coordination of performance management, staff performance appraisals process, implementation of performance contract, analysis and reporting the outcome of the appraisal exercise.


• Coordination of management of leave, staff attendance and related issues approving of leave except Heads of Departments and Heads of Branches.


• Initiate disciplinary issues / matters and follow up to completion including ensuring all court cases related to employee grievances are completed timely.


• Coordinate staff welfare activities including insurance scheme (Group Life Insurance and Accidents Claims, check off system, medical scheme (benefits) and death in service activities and benefits.

Qualifications and Experience:

• Bachelor’s degree in Human Resource Management


• Master’s Degree in Human Resource Management / Development Studies will or its equivalent will be an added advantage


• At least five (5) years of professional experience in Human Resource Management, three (3) of which must be in a senior management level in a large organization.


• Literacy in ICT applications especially in Human Resource Systems.


• Familiarity with Government procedures and wide experience in Performance Contracting.


• Membership of Institute of Human Resource Management and in good standing.

Requirements / Attributes

• Professional competencies and administrative ability


• High integrity and dependability


• Leadership relationship management


• Negotiations skills


• Guidance and counselling skills


• Good listening skills


• Interpersonal understanding


• Good communication skills


• • Strategy formulation and results oriented

Integrity Clearance

In addition to the above qualifications, applicants will be required to provide copies of clearance certificates / letters of good standing from the following:

• Ethics and Anti-Corruption Commission (EACC)


• Criminal Investigation Department (CID)


• Kenya Revenue Authority (KRA)


• Director of Public Prosecutions (DPP)


• High Education Loans Board (HELB)


• Credit Reference Bureau (CRB)

How to Apply

Applicants should submit seven (7) hard copies of their application which should include the application letter, CV, Certified copies of relevant certificates, testimonials, integrity clearance certificates and copy of National ID/Passport and three (3) names of referees one of whom should be the current / last employer addressed to:

The Director
Kenya National Library Service
P.O Box 30573-00100,
Nairobi

Applicants should indicate the Job Reference number for the position applied for on the envelope

and deliver to the knls Headquarters office, Ngong Road, Maktaba Kuu Building, Community Area, Tel. 0722860567

and a soft copy emailed to knls@knls.ac.ke.

knls is an equal opportunity employer committed to diversity and gender equality.

Only successful applicants will be acknowledged.

Applications should be received at knls Headquarters, Ngong Road, Community Area, Maktaba Kuu Building not later than 5.00 p.m. on 25th March 2022.

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