Procurement Officer Job at Aga Khan Foundation 2022
- Published date: February 11, 2022
- Category: Supply Chain & Procurement
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- Location: Nairobi, Nairobi
- Jop type:
- Salary: Ksh Not mentioned
- Company name: Jobs in Kenya
Job Description
KEY RESPONSIBILITIES
General Procurement:
- Receive and verify documents for requisition of services to ensure adherence to procurement policies and guidelines
- Maintain a procurement schedule/tracking tool aligned to the various work plans
- Source for quotations from pre-qualified suppliers and negotiate for best prices and value
- Prepare comparative bid analysis with recommendations & justification and facilitate approval
- Raise LPOs in Business Central (online platform) for approval and issue the same to vendors /suppliers
- Receive and verify the goods supplied to AKF and ensure that invoices received reconcile to purchase orders and matching receipts to purchase orders
- Compile documentation to support payment of goods and services rendered to AKF
- Generate various procurement reports as guided
- Develop appropriate systems, policies and procedures for the management of AKF’s assets, and maintain an asset register for the same.
- Maintaining good supplier relations and negotiating contracts
- Reviewing, comparing, analysing, and approving products and services to be purchased
- Working with the Property Manager on all property procurements for various AKDN agencies.
- Working on the tendering process for various property requirements i.e., land valuation, lease renewals, repairs, and maintenance that may arise within AKDN agencies
- Review Uganda and Tanzania team procurement requests and contracts before signing off by the Regional Chief Executive Officer.
- Regularly review the procurement process, identify gaps, and make improvements.
- Following and enforcing AKF’s procurement policies and procedures.
- Coordinating Greenhouse Gast Emissions data collection and reporting for Kenya, Tanzania, and Uganda.
Procurement for Consultancies
- Review Terms of Reference, and RFPs, advertise and receive proposals for various consultancies
- Pre-screening proposals submitted for various consultancy services
- Taking lead in the evaluation of proposals and selection of consultants for various projects.
- Contract drafting and management including follow ups on progress as well as invoices.
- Supporting with payments for various consultants.
General Insurance:
- Under the guidance of the supervisor, facilitate Insurance of AKF assets in line with the asset management policy
- Facilitate preparation, submission and follow up payment on general insurance claims
- Prepare insurance premium schedules and follow up with all stakeholders to ensure the timely payment of the same and continuous reconciliation of the statements
- Issue property insurance invoices for AKDN agencies and submit the same to the Regional Property Manager /department for follow-up on payment
- Coordinate yearly AKF Kenya Vehicle valuation process. Work alongside various stakeholders to ensure on time renewal of vehicle insurance.
- Ensure timely payments of insurance premiums
Travel, Accommodation & Transport Services:
- Source for flight and accommodation quotations and, in consultation with the traveler, facilitate reservations accordingly and in line with AKFEA procurement guidelines
- Where applicable or as may be required, source for ground transport or driver services
- Reconciliation of invoices and payment of vendors in BC
The requirements
- University degree in Business Administration or equivalent
- Diploma in purchasing and supply from CIPS. A holder of CPA (1) will be an added advantage.
- Computer applications in Excel, Word and in particular Oracle i-Procurement and Oracle Purchasing
- At least five years Work experience in a similar or equivalent job.
- High level of integrity
- Good interpersonal skills
Required Skills and Competencies:
- Adaptable, flexible, able to take initiative and prioritize among competing demands
- A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting
- Excellent knowledge of computer applications
- Excellent oral and written communications skills in English and Swahili
- Adherence to AKF’s values and safeguarding policy.
Interested Candidates should send their CVs and Cover Letters not later than 23rd February 2022
Method of Application
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