Job Description

Job Title: Procurement Officer

Industry: Hospitality

Job Purpose: Procurement Officer responsibilities include strategizing to find cost-effective deals and suppliers.

Procurement Officer’s duty is to discover the best ways to cut procurement expenses while ensuring required stock are always available.

Roles and Responsibilities: (Key duties)

• Negotiate with external vendors to secure advantageous terms


• Approve the ordering of necessary goods and services


• Receive and analyse quotations received.


• Raise LPOs, LSOs after receiving purchase requests from users for approval by the Operations manager


• Ensure stock is delivered in a timely manner by liaising with venders


• Sourcing for new Suppliers required by the restaurant and engaging them.


• Ensure stock received meets the requirements including quality.


• Ensure proper record keeping of all purchases and reporting monthly on the same.


• Conduct monthly stock take and reporting on the same.


• Finalize purchase details of orders and deliveries


• Examine and test existing contracts


• Track and report key functional metrics to reduce expenses and improve effectiveness


• Foresee alterations in the comparative negotiating ability of suppliers and clients


• Expect unfavorable events through analysis of data and prepare control strategies


• Perform risk management for supply contracts and agreements


• Control spend and build a culture of long-term saving on procurement costs


• Consolidate all procurement plans from the different departments in line with the approved budget.


• Work with user Departments to ensure clarity of the specifications and expectations of Wings Kenya.


• Negotiate with external vendors and suppliers to secure advantageous terms / best deals.


• Raise LPOs / LSOs after receiving purchase requests from users for approval by the Manager Finance.


• Analyze quotations received and approve orders for the required goods and services.


• Conduct market intelligence and compile a database of prices and source for new suppliers required by the hotel.


• Receive delivered stock and verify whether it’s of the right quality, quantity and meets all the requirements / specifications.


• Update and maintain supplier information such as qualifications, delivery times, product ranges, etc.


• Conduct monthly joint stock take and present an inventory report to the Operations Manager.


• Maintain up-to-date records of all purchases and contracts, prepare and submit monthly reports on the same.

Education, Experience and Knowledge: (Hospitality Industry)

Academic Qualification

• BSc degree in purchasing, supply chain management, logistics or business administration

Experience

• At least 5 years proven working experience as a procurement officer or procurement assistant


• Hospitality experience an added advantage

Personal Attributes

• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market


• Talent in negotiations and networking


• Good knowledge of supplier or third party management software


• Aptitude in decision-making and working with numbers


• Experience in collecting and analyzing data


• Strong leadership capabilities

How to Apply

Interested candidates are invited to strictly email their cover letter and CV, to careers@hrmconnection.com before end of day 17th June 2022.

Only short listed candidates will be contacted

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