Job Advert: Procurement Officer - KRSRBS

Kenya Railways Staff Retirement Benefits Scheme is looking for a suitable and qualified candidate for the position of Procurement Officer.

The Officer will be responsible for carrying out effective procurement of goods and services and ensuring that the scheme complies with the Public Procurement, Disposal Act and Regulations, the RBA and PFM Acts and all applicable regulations.

The officer shall also be responsible for the stores and inventory of the Scheme.

Duties and Responsibilities

• Prepare quotations, tenders and proposals in accordance with KRSRBS procurement policies and public procurement Act;


• Develop and maintain an up-to-date suppliers’ database;


• Maintain and monitor contracts by ensuring that all documents are kept current and complete and that vendor performance is in line with agreed requirements;


• Analyze and process purchase requests forwarded to the Procurement Office for action from the user departments;


• Notify user departments of re-order levels for items purchased in bulk;


• Prepare and process purchase orders and documents in accordance with the Scheme’s policies and procedures;


• Maintain a comprehensive record-keeping and monitor system for all procurement transactions and liaising with relevant user departments on the disposal of obsolete and scrap materials;


• Preparation of monthly, quarterly/annual procurement plans/reports;


• Maintaining business relationships with vendors and suppliers;


• Ensuring safe custody of stores;


• Follow up on timely delivery of goods, services and works;


• Participating in identification of unserviceable, obsolete and surplus stores and equipment for disposal and participating in disposal of stores;


• Maintaining custody of procurement registers, files and custody of bid documents;


• Complying with Public Procurement Act and any other related legislation.

Knowledge and Skills Required

• Bachelor’s Degree in any of the following disciplines: Purchasing and Supplies/Business Administration/ Management, Commerce, Economics or its
  equivalent.


• Must have at least Six (6) years relevant experience in a comparable position from a recognized institution.


• Must have a Certification in Procurement or Logistics or its equivalent from a recognized institution.


• Member of Kenya Institute of supplies management (KISM) or CIPS in good standing.


• Have demonstrated outstanding professional competence in procurement work.


• Be conversant with the Public Procurement Act and Regulations.


• Must be computer literate.


• Must be knowledgeable of budgeting processes.


• Must be fluent in both English and Kiswahili.


• Must be conversant and knowledgeable of Public Procurement procedures and systems.


• Must have leadership and supervisory skills.


• Must have knowledge in conflict management and problem-solving skills.


• Must have team building, negotiation, organizational and sound interpersonal skills.

Terms of Officer: 3 years’ renewable contract.

How to Apply

Interested and qualified candidates must comply with requirements of Chapter 6 of the Constitution and should send their applications together with copies of Certificates, testimonials, Curriculum Vitae (CV) & copy of National Identification Card (ID) to:

The Chief Executive Officer,
Kenya Railways Staff Retirement Benefits Scheme,
Workshop Road, off Haile Selassie Avenue
P.O. Box 46796-00100,
Nairobi.

Applications in sealed envelopes should reach the undersigned on or before 23rd June, 2023 latest 5. 00p.m (East African Time).

NB: Only shortlisted candidates will be contacted.

Canvasing will lead to automatic disqualification.