Job Description

Job Description/Requirements

About the Centre for the study of Adolescence (CSA)
Centre for the study of Adolescence (CSA) is a leading national Organization committed to the promotion of the health and development of young people through research, technical assistance, advocacy and capacity building to expand choices and improve access to safe, affordable and sustainable Health services. CSA works in partnership with governments, relevant institutions, professionals and communities to support young people’s right to exercise choices, access to health services and participate fully in activities that promote their health and general wellbeing.

Overview of the Program
Centre for the Study of Adolescents, CSA, is sub-awarded by World Vision Kenya (WVK)- USAID Tumikia Mtoto Project to implement specific and appropriate Evidence-informed Behavioral Interventions targeting adolescent girls and young women (AGYW) aged 9-24 years in Embakasi North and South, Kasarani, Kamukunji, Westlands, Makadara in Nairobi and Thika and Ruiru Sub counties IN Kiambu.

This is a 5 years OVC (Orphans and Vulnerable Children) and DREAMS (Determined, Resilient, Empowered, AIDS-Free, Mentored and Safe) Program that aims to increase use of Quality County-led Health and Social Services. The DREAMS initiative is aimed at reducing new HIV infections among 9-24 years old AGYW through the provision of a tailored, comprehensive and evidence-informed service package for AGYW, their male sexual partners; families; and communities. The initiative acknowledges that keeping adolescent girls and young women HIV free also positively impacts their overall health, education, development, and wellbeing. The DREAMS strategy underscores the provision of adolescent friendly services and AGYW empowerment in all spheres of life.

Applications are therefore advertised for the following positions in the USAID Tumikia Mtoto Project within CSA.

7. Program Accountants (2 Nairobi and Kiambu Respectively)
Date of Commencement of Duty: July 2021
Duty Station: Nairobi and Kiambu
Duration: 1 year, renewable contract

Roles and responsibilities
The holder of this position will:
▪ Support the Finance department in effectively managing the program budget.
▪ Support the Finance department in accurately phasing the annual budget on quarterly and monthly basis based on the program work plan.
▪ Monitoring budget to actual expenditures, producing regular and special budget reports, performing various budget analyses, calculating budget adjustments caused by revised programing and advising team program manager and management appropriately.
▪ Coordinating the preparation and monitoring of budgets for the program as per both internal and external formats, on monthly, quarterly and annual basis.
▪ Ensure accurate and timely input of financial data to ensure sound financial reporting and management. Reviewing and posting all field staff liquidations in the system.
▪ Ensure all payment vouchers are well supported, approved invoices, LPOs, requisitions, quotations, and other supporting documents.
▪ Prompt response to and processing of financial queries from staff, suppliers and partners.
▪ In close coordination with Field program staff maintains a system to monitor and forecast cash requirements to meet administrative and program expenditures.
▪ Establishes monthly cash requirements for the field staff and make a timely replenishment.
▪ Ensuring that the financial policies and procedures are complied with
▪ Maintain an organized and effective financial filing system for all Finance documents including vouchers.
▪ Manage the donor reporting timetable for the program/program and ensure reports are produced in a timely manner
▪ Support and advise other program staff in submitting their reports and accountabilities
▪ Checking of accountabilities submitted by staff against budget and query of any variances.
▪ Understand the donor rules and regulations and ensure all staff and volunteers are following and complying with donor and CSA rules for the grant.
▪ Support the finance manager to produce high quality monthly management reports, advising on any variances.

Key Qualifications & Experience
▪ Degree in Accounting, Finance or CPA III.
▪ 5 years’ experience in a similar role – USAID funded program A MUST.
▪ Excellent communication and interpersonal skills
▪ Experience of rules and regulations for non-profit organisations; knowledge of USAID financial reporting and USAID procurement procedures
▪ Adjusts to competing priorities in a fast-paced environment
▪ Strong organizational skills and time management skills
▪ Financial and Information Technology Systems - Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, Quick books added advantage.
▪ Ability to work independently as well as in a team environment.

How to Apply;
Written applications including Cover Letter and Curriculum Vitae indicating position and the county/ward applied for with day-time contact phone number(s) of three references
The application should reach the Administrative Manager by not later than June 14th, 2021 on E-mail: csa@csakenya.org

The Administrative Manager
Center for the Study of Adolescence
Mbaazi Avenue, Off Kingara Road, Lavington
P.O. Box 19329-00202, Nairobi; E-mail: csa@csakenya.org

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