Qualifications

• Minimum of 5 years company secretarial experience (post completion of CPS course) in a busy corporate environment


• Certified Public Secretary – CPS (K) and a holder of a current practicing certificate


• Bachelor’s degree in relevant management


• Accredited governance auditor with ICPSK will be an added advantage.

Experience

• A solid understanding of Corporate Governance best practice, and experience of applying this understanding pragmatically in support of boards and committees within diverse


• Experience in interacting with senior Board


• Experience in planning/ organizing for committee, board, general meetings, engaging with the various stakeholders in the process and attending meetings and preparation of the minutes thereof with minimal


• Thorough knowledge of the common rules and regulations of a company in accordance with the Companies Act and Laws of Kenya and Codes of Corporate


• Experience in analyzing a company’s constitutive documents including the Memorandum and Articles of Association and advising as


• Experience in advising and dealing with registration of entities, increase of capital, transfer of shares, change of directors, mergers, acquisitions and restructuring of companies, and drafting appropriate


• Experience in handling governance work including drafting of Board Charters and other Board governance documents, undertaking, or supporting governance audits, Board training work, undertaking, or supporting Board evaluations


• Experience in leading a team of associates and graduate


• Experience working with public listed entities will be an added

Technical Tasks

• Attendance at and taking minutes at board and committee


• Tracking to completion actions arising from board and committee


• Maintaining board and committee records, including papers, minutes and other


• Support the Partners in delivering aspects of delivery such as minutes and/or


• Assist in preparation of advisory papers with regards to wider secretarial consultancy and governance such as drafting of charters, governance policy papers, etc


• Statutory compliance – responsible for ensuring the maintenance of statutory records for entities and for ensuring the timely submission of statutory


• Oversee share certificate and updating of the statutory


• Supporting corporate transactions as and when required, including drafting board resolutions and supporting briefing materials for board


• Undertake governance audit fieldwork and drafting of the


• Assign and review Compliance work


• Attend to client correspondence

Administration Tasks

• Time recording of daily


• Records management/filings.


• Financial Management Audit the BRS Linking process
  
  
  
  • Oversee the quality of the reports prepared by the Personal Assistant (PA)
  
  
  • Coach the Associates on information required for tracking/reporting.
  
  
  • Participate in Billing and
  
  
  • Support the PA to pursue KRA/annual compliance of the firm’s legal entities.
  
  
  • Support PA in organizing the Reports to required quality for departmental
  
  
  
  

Talent

• Training and supervising Associates and graduate


• Attend firm scheduled trainings recommended for the role including e-learnings.


• Complete personal performance appraisal and personal development


• Contribute towards the performance management of Associates and graduate

Brand

• Review proposals and Letter of Engagements


• Attend market pitches with prospective clients


• Participate in pipeline meetings and follow ups


• Support new product development through research and designing of templates for new (Governance and Trustee work)

Personal Attributes

• Takes initiative


• Team player


• Perseverance


• Results driven/Solutions and Client focused


• Ethical


• High Work Standards


• Planning and organizing