Manager Job – Office of Graduate Studies, Kenyan University Jobs 2022,

Job Title:                    Manager- Office of Graduate Studies

Department:              Office of Graduate Studies

Reporting to:             Director – Office of Graduate Studies

 Basic job summary

The purpose of this job is to co-ordinate all the operations of the Office of Graduate Studies. The Office of Graduate Studies provides University-level administrative oversight to ensure the quality and integrity of all graduate programmes.

Duties & Responsibilities:

• Responsible for quality assurance in the Office (ensure procedures are current and uploaded, coordinating the quality audits);


• Follow-up correspondence with supervisors and examiners once approved and appointed;


• Prepare the supervisors and examiners appointment/contract letters;


• Updating the database of all supervisors and examiners of graduate programmes;


• Receiving all dissertations and thesis for examination and onward transmission to the relevant examiners;


• Receiving examiners’ reports for all thesis and dissertations;


• Organising oral defence sessions in liaison with the Schools (including organising travel and accommodation for external examiners);


• Following up with supervisors to ensure thesis that have been passed with corrections are corrected and submitted to the Office of Graduate studies;


• Coordinating the processing of payments to all examiners and supervisors;


• Collaborating with the marketing department to market graduate programmes;


• Review the Office website monthly to ensure the information is current and accurate;


• Supervise the administrative staff members attached to the Office and ensure they carry out their duties as agreed;


• Carrying out customer satisfaction surveys with students annually;


• Organize promotional activities to increase admission statistics e.g., Masters Open Day;


• Assist in carrying the oral interviews when called upon;


• Coordinate the PhD admissions: process the enquiries & applications into the PhD programme with Schools;


• Liaise with the Admissions office to prepare admission letters for PhD applicants;


• Ensure each student has a personal file once admitted;


• Organising orientation sessions for new graduate students;


• Follow up on the progress reports and flag any issues for the attention of the Director;


• Ensure invoicing of all PhD students at the different milestones;


• Coordinate the graduation process for the Master’s and PhD students;


• Secretary to the PhD oral defence sessions (both for proposals and final thesis examination);


• Organising the logistics for the Board of Graduate Studies meetings and taking the meeting minutes;


• Any other responsibilities as may be assigned by the Director.

 Minimum Academic Qualifications:

• Have a Master’s degree


• Professional course in leadership will be an added advantage

 Experience:

• At least five years’ administration experience in a university set-up

Competencies and Attributes

• Good people skills


• Good Communication skills,


• Strong analytical skills,


• Attention to detail and strong problem-solving skills


• A team player


• Adaptable and Flexible


• High ethical standards and professionalism, including ability to handle confidential information


• Continuously seek to improve self


• Innovative & Self-driven


• Technically capable to use collaboration software tools effectively (especially Moodle & Spreadsheets)

How to Apply

Are you qualified for this position and interested in working with us? We would like to hear from you. Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Manager- Office of Graduate Studies”  on the subject line to recruitment@strathmore.edu by 31^st October 2022.

Due to a large number of applications, we may receive, kindly note that only the shortlisted candidates will be contacted.

Please be advised that Strathmore University is an equal opportunity employer and does NOT ask for money from applicants under any circumstances during its recruitment process. Interested applicants are encouraged to exercise caution upon receiving any such interview opportunity that requires payment of any money.