Job Description

Job Vacancies: Sub-County Finance Assistants

In 2021, USAID Kenya awarded Abt Associates, the Kenya Vector Control Activity. It seeks to build on PMI investments under PMI AIRS and VectorLink.

The purpose of the project is to plan, implement, provide technical assistance for, monitor and evaluate critical malaria vector control activities.

This includes indoor residual spraying (IRS) and insecticide treated net (ITN) activities for prevention of malaria in Kenya.

The project has six objectives:

(1) indoor residual spraying and other proven vector control interventions,

(2) entomological monitoring and surveillance,

(3) ITN durability monitoring

(4) data driven decision making to inform strategic deployment of ITNs and IRS,

(5) capacity building of Kenya national malaria program and selected counties and

(6) continuous net distribution system in the community through multiple channels.

In 2022, Abt Associates shall implement IRS in Homa Bay and Migori Counties and in other counties thereafter as determined by USAID Kenya.

In close collaboration with the Division of National Malaria Program (DNMP), Migori and Homa Bay and Migori County governments, The Kenya Vector Control Activity seeks to recruit professionals in different fields to support in implementation of Indoor Residual Spraying (IRS) in all the Eight sub-counties in Homa Bay county namely; Homa Bay
Township, Rangwe, Suba South, Suba North, Rachuonyo South, Rachuonyo East, Ndhiwa and Rachuonyo North and
Six sub-counties in Migori county namely; Rongo, Awendo, Uriri, Suna East, Suna West and Nyatike.

The positions being sought include:

Vacant Positions: Sub-County Finance Assistants

Supervisor: Country Finance and Administration Manager

Location: Migori and Homa Bay Counties, Kenya

No. required: 16 (7 in Migori and 9 in Homa Bay)

Overall Purpose: The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub-County operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in Sub- County field stations.

Responsibilities:

• Providing support to county finance assistants for vendor and payroll processing and data reconciliation


• Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments


• Analyzing, researching, validating and correcting any payroll issues on a weekly basis


• Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments


• Responding to staff queries regarding payroll and vendor matters


• Monitoring and, where necessary, escalating issues to avert errors


• Processing payments and post-payroll activities, identifying errors and resolving them.


• Reinforce payroll output transmissions communication and off-cycle requests at the field stations


• Assist the finance teams within the organization by providing information and reconciliation reports


• Identify and resolve general ledger posting queries


• Assist in developing a database of all field staff involved in the allocated sub-county


• Ensuring that the daily work logs are completed, signed and submitted by team leaders and supervisors.


• Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g., ID number, telephone numbers.


• Collecting of financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.


• Organize the financial document filing system and submit to the county finance assistant.


• Assist in verifying and processing of payments


• Provide high level of customer service to all staff and external vendors of the organization


• Maintain strict confidentiality as it relates to all information.


• Perform other ad hoc projects duties as assigned by supervisor


• Always ensure adherence to MOH and VL’s COVID 19 mitigation measures.

Required minimum qualifications, skills and abilities

• Training in accounting/finance or its equivalent preferably CPA (K)


• Additional 1 year experience working as an account clerk in a busy professional environment

Knowledge, Skills and Abilities:

• Proficiency in English and Kiswahili.


• Knowledge of payroll processing and reporting


• Excellent levels of numeracy and computer literacy


• High accuracy and productivity


• Strong organizational skills


• Financial services operations or administrative experience a plus


• Must have the ability to multi-task


• Working knowledge of Microsoft Outlook, Word and Excel


• Strong presentation and facilitation skills


• Ability to use spreadsheets and other accounting software


• Strong interpersonal skills and ability to work in a team

Desirable

• Ability to work with minimal supervision


• Willingness to reside within the County of jurisdiction


• Willingness to work for 6 days in a week (Monday to Saturday).


• Strong organizational and interpersonal skills and ability to work in a team-oriented setting.

NB: All positions that involves a worker coming in contact or close contact with insecticides on daily basis will require a medical examination including general body examination and pregnancy tests. Those with certain medical conditions like chest problems, asthmatic, expectant etc. may be excluded or considered for other relevant roles they qualify for.

To Apply

Interested candidates are encouraged to send a cover letter and updated CV to Kenyajobs@abtassoc.com with the title of the position being applied for in the e-mail subject line specifying the work location preferred i.e. county and ward e.g. ‘Store keeper-Migori county – North Kamagambo’ by COB, Monday, November 8, 2021.

Equal Opportunity Employer

As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies.

Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.

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