Job Description

Job Vacancy: Virtual HR Assistant

Our client is one of the leading Support-as-a-service company offering virtual support services to organizations in East Africa and Europe.

They seek to hire an HR Assistant who will be working remotely and supporting the teams on all HR related matters.

The ideal candidate must have great HR skills with at least 3 years’ experience in generalist HR management in SME and small organizations.

The HR Assistant will also support the organization on all administrative related work.

NOTE: The holder of this role will be working remotely and therefore having a computer and stable internet connection is a must have.

Responsibilities

• Offer end-to-end recruitment services


• Facilitate new staff on-boarding processes – this will be virtual most of the time


• Maintain excellent HR documentation including cloud document backups


• Advise management and staff on best practices in HR management


• Support the leadership/managers with their HR needs


• Plan for and facilitate Performance Management


• Facilitate and/or conduct Training and Development processes


• Collate staff learning needs and prepare analyses


• Prepare and maintain staff records


• Write HR policies and procedures and HR manuals/handbooks


• Maintain personnel files and documentation, prepare staff correspondence letters and ensure statutory regulations are followed


• Prepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new staff and casuals


• Ensure timely renewal of contracts and agreements


• Ensure records are well kept in line with legislative requirements


• Responsible for staff welfare


• Assist in preparing and managing Payroll

Qualifications

• At least 3 years working experience as HR Assistant/officer in a small or growing organization


• Knowledge and experience in generalist HR issues


• Strong emotional Intelligence


• Strong ability to work efficiently in an unstructured environment


• Keen attention to detail


• Demonstrated maturity in dealing with workplace HR issues and handling staff issues confidentially


• A Bachelor’s degree in Human Resource Management or equivalent


• A post graduate diploma in HR


• IHRM Membership or equivalent professional membership


• Experience in preparing contracts and job offers


• Experience supporting remote teams and working with distributed teams will be an advantage


• Must have expertise in using Google docs/sheets


• Experience working with online collaboration tools like Slack, Basecamp, Trello will be an added advantage.

How to Apply

Send your CV ONLY to recruit@leeandmyles.co (the email is correct) quoting the job tittle in the email subject line.

Your application should reach us on or before 8th September 2021.

Only shortlisted candidates will be contacted.

Note: All interviews will be done via Zoom.

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