Job Description

KEY DUTIES & RESPONSIBILITIES: 

 Finance duties:

• Accounts Payable


• Monitor accounts payables email queue on a daily basis.


• Review and post all invoices in a timely manner ensuring all the appropriate supporting documents are attached in the system and in accordance with AWF financial policy and procedures.


• Receive and Reconcile supplier statements with vendor account on a monthly basis and respond to vendor queries on a timely manner.


• Support with reconciliation of accounts payable


• Cash and Bank:


• Daily posting of bank transactions in the Accounting System accurately


• On monthly basis, Reconcile and post assigned Bank Reconciliations in the Accounting System


• Deposit of cash and checks to appropriate bank accounts


• Processing of vendor payments using current AWF online banking Straight to Bank (S2B) platform and Write checks on a regular basis as per the system due dates in accordance with the Donor and AWF regulations


• Support process invoices and initiate payments for offices without finance staff.


• Monitor AWF bank account activity and ensure adequate cash balance to support smooth operations;


• Payroll payables
  
  
  
  • Support payroll function to post all payroll deductions within the set deadlines.
  
  
  • Ensure payments of the payroll deductions is done and GL accounts cleared
  
  
  • Ensure evidence of payment of the Payroll deductions are filed
  
  
  • Reconcile and ensure no outstanding balances older than one month
  
  
  
  


• Month End Close Process:
  
  
  
  • Support the supervisor with the monthly close out process by other assigned finance monthly tasks are completed as per set deadlines
  
  
  • Support line manager in review of Accounts Payable report to confirm correct month end balances, cleanup thereof
  
  
  • Ensure all invoice reviews and postings are completed as per set deadlines
  
  
  • Confirm all Vendors are in the correct AP group
  
  
  • Maintain a complete filing system for all bank and petty cash reconciliations
  
  
  
  


• Make disbursements in compliance with Donor and AWF regulations;

Administration:

• Support in gathering support documentations in preparation of annual, internal and donor audits;


• Collect and scan all Payable finance documentation in an organized electronic filing structure that is user friendly


• Perform any other relevant duties as assigned by the supervisor and other Senior Finance Team.

Qualifications:

• Bachelor’s degree in accounting/business or related field


• Qualified Certified Public Accountant


• Minimum 3 years working experience in an International NGO


• Audit experience is desirable


• Experience in using ERP is desirable (MS Navision Dynamic / Oracle NetSuite)


• Knowledge in French will be an added advantage


• Excellent communication skills, verbal and written


• Excellent computer skills (Word, Excel, Outlook)


• Flexible, culturally sensitive, and exude a “team” attitude


• Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors