Job Description

The Nairobi Centre for International Arbitration (NCIA) was established in 2013 by an Act of Parliament the Nairobi Centre for International Arbitration Act No. 26 of 2013 as a Centre for promotion of international commercial arbitration and other alternative forms of dispute resolution.

NCIA is looking for qualified and competent person to take up the position of Principal Human Resource & Administration Officer.

Post Ref: NCIA/HR/01/2021-2022

Grade: NCIA 3

Vacancy / Post: 1

As head of the Human Resource & Administration Unit the Principal Human Resource & Administration Officer – NCIA 3 will report to the Manager Corporate Support Services for the day-to-day operations of the Human Resource & Administration Unit.

Terms of Service: 5-year Contract renewable subject to Performance

Salary Scale: Min. Kshs. 210,900 to Max. Kshs. 273,900 (Monthly Gross pay)

Department: Corporate Support Services

Unit: Human Resource & Administration Unit

Location / Workstation: Co-operative Bank House, Nairobi

Reporting Relationships

Reports to: Manager Corporate Support Services

Direct Reports: Senior Human Resource & Administration Officer

Indirect Reports:

• Human Resource & Administration Officer


• Senior Administrative Officer


• Receptionists


• Drivers


• Office Assistants

Job Purpose: The job holder is responsible for the development, implementation and review of human resource management and administration policies, regulations, and procedures in line with the Centres strategy; vision, mission, and core values to attract and retain talented human capital for delivery of the Centre’s strategic objectives.

Key Responsibilities / Duties / Tasks

a) Developing, implementing, and reviewing of appropriate human resource policies, rules and regulations.

b) Providing effective organization and administration of the Human Resource Management and Administration services including appropriate human resource management policies, rules and regulations in Centre for effective performance and productivity.

c) Participating in recruitment, placement, training, and development of staff.

d) Coordinating the implementation of Performance Appraisal Systems.

e) Carrying out training needs assessment.

f) Undertaking human resource planning, communication, discipline, employee relations, remuneration and staff welfare.

g) Ensuring effective management of the payroll.

h) Undertake appropriate staff deployment.

i) Managing human resource and general information management systems.

j) Ensuring proper accommodation of staff within the Centre.

k) Preparing budget for personnel emoluments and administrative services.

l) Controlling and monitoring location and movement of equipment.

m) Offering counseling services to staff.

n) Coordinating security operations within Centre premises.

o) Overseeing daily and weekly cleaning of offices and compounds.

p) Overseeing maintenance and provision of transport.

q) Providing cross-functional administrative services.

Qualifications

For appointment to this grade, an officer must have: –

(i) Served in the grade of Senior Human Resource and Administration Officer for a minimum period of three (3) years.

OR

Have relevant working experience of at least seven (7) years with a minimum of five (5) years in a senior management position in public or private organization.

(ii) Bachelor’s degree in any of the following disciplines: – Human Resource Management, Public Administration, Business Administration, or its equivalent qualification from a recognized institution.

(iii) A post-graduate degree in a relevant field.

(iv) Attended a Strategic Leadership Development Programme lasting not less than six (6) weeks in a recognized institution or its equivalent qualification from a recognized institution.

(v) Have met all the requirements of Chapter six (6) of the Constitution of Kenya.

(vi) A Certified Human Resource Professional (CHRP).

(vii) Be a member of a recognized professional body in good standing.

Application Process

If you meet the above requirements, please visit our website www.ncia.or.ke, for the complete advert, download and complete the job application form. Submit a soft copy (pdf) of the completed application form through e-mail: hr@ncia.or.ke attaching copies of your certificates, copy of your identification card and any other testimonial in support of your application together with a detailed curriculum vitae indicating current salary, contacts of at least three (3) referees and daytime telephone contacts to be submitted by 5.00 p.m. on Wednesday 2nd November 2021 addressed to:

The Registrar/CEO
Nairobi Centre for International Arbitration
Co-operative Bank House, 8th Floor
Haile Selassie Avenue
P.O. BOX 548 – 00200 Nairobi – Kenya

Shortlisted candidates will be notified of prospective interview dates and Chapter six (6) clearance documents
shall be required during interview and may undergo necessary background checks with relevant institutions.

Any canvassing or solicitation by or on behalf of an applicant for the above vacancies will disqualify the applicant.

Nairobi Centre for International Arbitration is an equal opportunity employer and qualified women, youths and Persons Living with Disability are encouraged to apply.

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