Job Description

KEY DUTIES & RESPONSIBILITIES: 

Finance duties:

• Travel Advance Management:


• Monitor Travel system and Accounting Portal queue on a daily basis.


• Review and Process travel advances and reimbursement requests


• Disburse travel advances in compliance with AWF Travel Policy and procedures


• Process advance retirements in line with the laid down Travel policies and ensure that outstanding issues are resolved


• Support with reconciliation of the Travel Advance Receivables and vendor card


• Accounts Receivable
  
  
  
  • Continuous follow up with Customers for collection of Receivables
  
  
  • Support payroll function in continuous follow up with Staff for collection of Staff Receivables
  
  
  • Support with reconciliation of accounts receivables and Travel Advance Receivables
  
  
  
  


• Credit Card Accounting:


• On a monthly basis, follow up on Credit Card expensing;


• Support in credit card transaction reviews as per the Credit card policy and highlight any unresolved issues


• Ensure the justification is adequately supported, Reconciled and closed


• Petty cash float management:


• Administer petty cash float, Serves as custodian of petty cash at HQ


• Maintain optimal cash balances and ensure established cash limits are observed


• Initiate top ups and replenishment and process cash payments.


• Updates the Petty cash worksheet daily to capture utilization and post the transactions in the Accounting system


• On monthly basis, undertake Petty cash reconciliation


• Cash and Bank:


• Facilitate Deposit of cash and checks to appropriate bank accounts


• Support in processing of vendor payments using current AWF online banking Straight to Bank (S2B) platform and write checks on a regular basis as per the system due dates.


• Monitor AWF bank account activity and ensure adequate cash balance to support smooth operations;


• On monthly basis, Bank Reconciliation as assigned


• File all Bank statements and Bank Reconciliation Appropriately


• Month End Close Process:
  
  
  
  • Support the supervisor with the monthly close out process by other assigned finance monthly tasks are completed as per set deadlines
  
  
  • Bi-weekly run of Accounts receivable report confirming correct month end balances and customer reconciliation
  
  
  • Maintain a complete filing system for all bank and petty cash reconciliations
  
  
  • Support the supervisor with booking and expensing all Prepayments.
  
  
  • Generali
  
  
  
  


• On monthly basis support Payroll function to prepare the Utmost/Generali schedule within set deadlines.


• Ensure Utmost/Generali deductions correctly posted


• Prepare GL reconciliation report for review
  
  
  
  • Monthly Motor Vehicle Mileage Billing: Ensure Motor Vehicle Log sheets completed, approved and Journal entry for the monthly billing are passed in the system
  
  
  
  

Administration:

• Manage accounting office storage and filing;


• Support in gathering support documentations in preparation of annual/donor audits;


• Collect and scan all Receivable finance documentation in an organized electronic filing structure that is user friendly;


• Perform any other relevant duties as assigned by the supervisor and other Senior Finance Team.

 Qualifications:

• Bachelor’s degree in accounting/business or related field


• Qualified Certified Public Accountant


• Minimum 3 years working experience in an International NGO


• Audit experience is desirable


• Experience in using ERP Accounting systems is desirable Knowledge in French will be an added advantage


• Excellent communication skills, verbal and written


• Excellent computer skills (Word, Excel, Outlook)


• Flexible, culturally sensitive, and exude a “team” attitude


• Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors